Download Word Document (Mailing List Formats.doc 55Kb)

We will accept file types that can be easily opened in MS Excel or MS Access. Other text file types can be used provided there are proper field and record delimiters. Beware of converting Mac generated files to PC as they don't always convert properly. Also certain Irish language Fadá characters can cause conversion problems. We will need to test any mailing data at least three days prior to running our first project.

There are two basic types of mailing list.

1. Standard address list for labels
2. Suitable for a letter-mailmerge
3. Extra details can be included but standardize the address information.

The standard address list for labels should include up to eight address lines. If you require an id number to appear on the address label please include this field as per sample and state where it should appear. The letter mail-merge type includes a salutation field. This can be either “Dear FirstName” or “Dear Title SurName” depending on how you wish to address the client.

The following examples are screen shots of the required formats.

Sample Mailing list for Standard mail-merge